Hassle-free buying experience with a Purchase order template!
The written contract between buyer and seller for purchase of merchandise or services is called purchase order (abbreviated as P.O.). It details quantities, payment terms, shipping terms, delivery dates, additional instructions as well as other obligations and conditions. The latter are negotiated in advance between the buyer and a single supplier. Sample use of the purchase order template is when a retail store places an order with one of their suppliers. In this case, apart from its typical use, the purchase order is used to track placed orders and outstanding payments.
It’s simply business.
And a good business needs to be organized. It has to keep track of orders and sales. It has to know in every single moment what is in stock and what has to be ordered. To help you be a bit more organized, we have created a free purchase order form. Download the free purchase order template from here. You will probably also need a sales invoice as both documents are always used together.
The purchase order form is designed to be fairly simple and quite smart. Only the most important conditions and details are provided. No need for too much extra information. Usually it brings nothing else but confusion for vendors. I have found that it is the concise and clear purchase order form that works best.
There are just four steps you need to follow to customize the purchase order form:
- Enter your company’s details by adding the billing and shipping details
- Save the form as a template (.xlt) or simple excel spreadsheet
- Complete the purchase order and save it for your archive. Just remember that each new purchase order is new spreadsheet.
- Print it or email the file or its PDF version (File -> Save as PDF) to the vendor. You may need to have a PDF add-on – such as CUTEpdf installed.
Should you have any questions or suggestions, don’t hesitate to contact us! Your thoughts are highly appreciated!